The Zonta Club of Quaboag Valley
Successful Executives Serving the World from Western Massachusetts, USA

Officers
2007-2008

Chris Gerl
President

Mary Knight
Vice President

Deb Allen
Treasurer

Liz Reeves
Secretary

JulieBowder
Dr. Mary Ann Rubis Directors

10/15/06

To: Julie, Joanne, Deb W
cc: Chris and Mary Ann

Re: Membership Committee 2006-2008

I reviewed the July issue of The Zontian this weekend and reread Glenne Harding's "Grow for the Gold" article. She is encouraging smaller clubs to grow membership through effective recruitment and revitalization/retention to 25 by May 2007. For ZQV that translates to adding 8 new members and keeping our current team of 17.

For the growth objective, she suggests:

"Recruit to retain" and increase quality of membership
Anticipate losses and prevent them; when they happen, replace quickly
Improve club meeting formats, admin and programs
Develop improved fellowship and networking.

For the retention objective, she suggests focusing on what's valued by members. For new members, that might entail assigning mentors to each and keep checking in on their satisfaction level. We know from survey results and discussions what existing members value and expect:

the international aspects of Zonta
mission focused service projects
making a meaningful difference for women
interesting, informative programs
camaraderie and networking.

With this info in mind, our committee needs to come up with some strategies for achieving recruitment and retention goals.

I thought it might be a good idea to start with a snapshot of what we have in place already and see what, if anything, needs to be tweaked.

Membership committee procedures/guidelines (2002) - I'd like you to review and identify any areas for discussion. I only have hard copies of these - I'll have copies at the October Dinner Meeting.

Information Kit for Guests - enough to inform but not overwhelm.
Please review the following and let me know if you would recommend anything additional.

2006-2007 Member Brochure Any changes you would recommend?

Prospective Member Information form - Any changes you would recommend?

Information about dues, meetings, expectations - I'm reviewing existing materials.

This is Zonta International card

Current issues of Zonta Bog

What else?

Information Kit for Newly Installed Members
Please review the following and let me know if you would recommend anything additional.

Club Roster (DebAllen)

Club Committee matrix, explanation of duties and election form.

FAQ from the ZI site.

Club Manual from the ZI site - rather than ordering hard copies for new members, does the online version make more sense?

ZQV Bylaws - hard copy or where to find on the zontaqv.org site?

History of Zonta Embelm

Activities to attract new members and recognize current members
Please review and add to this list. We can prioritize later.

Article/blurb in each newsletter - recruitment ideas
Spotlight interview (and picture) in each newsletter on an existing member
Display of some sort at each dinner meeting
Birthday recognitions in the Bog
Press Releases every month on info of interest to the public and meeting info
Generate a database of women we know of and admire and send personal invitations

Please review:
Satisfaction Survey and Member Audit - Would either of these be useful?

Zonta of Quaboag Valley ~ Zonta International ~ District I ~ Area II ~ Charter 1317

Contact us by email: info@zontaqv.org
or by mail: Zonta QV P.O. Box 1034, Belchertown MA 01007-1034

Updated: 05/11/08

From 28th June – 3rd July 2008
the ZI International Convention will be held
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The Zonta Club of Quaboag Valley Successful Executives Serving the World from Western Massachusetts, USA

The Zonta Club of Quaboag Valley
Successful Executives Serving the World from Western Massachusetts, USA